Barcode OCR 2014_1

Functions

Processing rules

Processing rules
With BarcodeOCR you can automatically divide your stack of documents according to various options. You can for the separation process work with individual separator pages or barcode glue directly on the document.
Here you can define a different processing rules for each configuration.
Rename the document stack (No division of the stack of documents)
Your scanned file is not divided, but renamed only on the basis of the first recognized barcodes. If no barcode is found, the file is moved to a separate folder.
Fragmentation of the barcode page and automatic detection of the document length
Depending on the configuration of the allowed types of barcode (QR Code, Code 128, Etc.), as well as any filter criteria are sub-documents created from your stack of documents. The documents can consist of several pages.

Simple cutting (decomposition into single pages)
All pages of a document stack will be divided into separate files, each with a page. Includes a barcode page, the document will be renamed. Otherwise, the document is moved to a separate folder.
Advanced cutting with removal of the barcode page
The processing routine works the same as the "extended slicing", but pages with a barcode from the target documents are removed. This option is useful when you are working with separator pages and want to apply any barcodes on your documents.

Advanced splitting with recognition of related pages by each identical barcodes
Using this method of separation pages can be automatically combined within the stack of documents with the same barcode. Pages without barcodes are filtered out of the stack and stored separately.



Configuration

Configuration
BarcodeOCR is designed so that different types of documents can be processed simultaneously with the same installation.
Divide different documents types such as Invoices, sales invoices, receipts, and contracts with different settings in one installation.

Service

Service
BarcodeOCR consists of two parts, the user interface to create configurations and to view log files, as well as from a Microsoft Windows system service.
The system service runs constantly in the background on any computer or server and requires no user input. It is not even necessary to log on to the system - BarcodeOCR processed your documents with your configuration automatically and without user interaction.

CPU Multi-core support

CPU Multi-core support
Barcode OCR supports depending on the version the use of multiple cores and CPU processors. So is achieved that your documents are scanned and processed faster and optimally utilize your system.

Extensibility

To fully integrate BarcodeOCR in your manufacturing process, BarcodeOCR supports the calling of another application after processing a file.
This is called "downstream use" and start the desired application or a batch script. At the start of the subsequent application information the processing operation are received.

Digitale Signatur

Digitale Signatur
Digital documents can be changed quickly and easily. It is not always obvious whether a document was changed in retrospect or not.
BarcodeOCR offers the opportunity to provide the documents with a seal with a digital signature of PDF documents. When the content of documents with a digital signature that has been changed, the seal is broken and the user receives a notification when you open the file that the file has changed. The original state of the file can then be viewed.
For the protection of PDF files are available with BarcodeOCR two possible signatures available:
- The digital signature
- Digital certification of a document

Encryption of documents

If you handle confidential documents (Like Patient journals), and you want to make sure that it is protected from unauthorized access. One possibility is the PDF encryption, which BarcodeOCR supports.
With this encryption, your documents are encrypted with any password you choose.
The BarcodeOCR is working standard compliant, which means that this type of encryption is supported by all popular PDF viewer and mobile devices.
Protect documents with a user-defined password on two levels:
- A password to open the file in read mode
- Another password to open the file with change rights

Long-term archiving (PDF-A archiving)

File formats are very fast paced. They are continually developed and expanded and offer new possibilities to store digital information.
The disadvantage here, however, that not every development of a standard brings benefits. Under certain circumstances, older versions of a file cannot be opened properly or display correctly.
Because documents such as invoices, delivery notes or documents are stored for several years it is important to store the files in a proper file format.
For this purpose, the so-called PDF-A format was developed. This is an internal standard developed which ensures how documents should be stored for long-term archiving.
BarcodeOCR support, depending on the edition, this allows you to archive the files safely and properly for several years.
To learn more about PDF-A, you can visit the PDF Association, which provides advanced information about this standard available

Barcodes

Barcodes
Are supported, depending on the edition of BarcodeOCR, 1-dimensional and 2-dimensional barcodes. The difference lies on the space requirement that is necessary to encrypt the information in a bar code. The following codes show a Code 128 barcode and a QR code. Both barcodes contain the same characters, but are of different sizes:
BarcodeOCR supports the following barcodes types:
One-dimensional
- Code 11
- Code 39
- Code 39 Extended
- Code 128
- Codabar
- Inter 2 of 5
- Patch Code
- EAN 13
- EAN 8
- UPC-A
- UPC-E
- Add2
- Add5
2-dimensional
- PDF 416
- DataMatrix
- QR Code
- Micro QR Code
and postal barcodes: PostNet, RM4SCC, Planet, Australia Post, Intelligent Mail

Network folder

Network folder
If you have to use more than one scanner, and you have an existent network environment, you can work with Network folders. This allow you an easy way to share documents and locations with multiple users and devices.
You can install BarcodeOCR centrally on a system within your network and process documents in your network. Regardless of whether BarcodeOCR is installed on the system where the data is stored.
In addition, documents can be working in local folders. If your files are stored on the same server on which also BarcodeOCR is installed, they can also - be processed - even without a network.

Naming rules

After the separation process BarcodeOCR creates document parts that contain the desired document pages. These documents are then saved as a new file in the desired output folder. You can define how these documents are automatically named so you can easy retrieve the files in your filing system.
The following options are available here:
- Using The original file name
- Using The detected barcodes as a new file name
Additionally, you can change each file name prefix or append freely definable characters:
- Free text (Any character string)
- Current year
- Current Month
- Current day
- Current Date
- Unique timestamp
- Unique file stamp
- Age or filename before renaming
In the event that a file already exists with the same name in your file storage, you can specify how BarcodeOCR should to store the file. In this case, you can use the following rules:
- Duplicates will be overwritten
- Duplicates to obtain the intended file name plus a consecutive number
- Duplicates should be moved to the error folder so you can check the document manually

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